Results, Matriculation, Credits, Visa and Housing

After you apply, decision on admission will be made based on screening of application materials.
You will find out the result and go about the entrance procedures once you win admission.

Notice of Results

Applicants can confirm their acceptance/rejection on “MyPage” via the application portal (indicated in the “Application Procedure” booklet) from 10:00 a.m. (JST) on the results-notice date (see When and How to Apply ).


  • Sophia University will not disclose the results of an application by telephone, fax or e-mail.
  • Acceptance is valid only for the semester specified in the letter of acceptance.
  • No physical materials (including a letter of acceptance) will be sent to applicants from the Sophia Admissions Office.

Entrance Procedures

To secure admission, a newly admitted student must pay the fees listed below prior to university entrance and submit the necessary forms to the Sophia Admissions Office by the deadlines. (See When and How to Apply)

The process would be as follows:
1. Click “Entrance Procedures” on “My Page” to download the booklet of “Entrance Procedures.”
Please read through all the information and follow the instructions in this booklet to secure admission.
2. Choose the program to start entering the required information and upload a face photo online.
3. Print out the designated document (Student Record / Pledge).
4. Complete the payment of the fees and post mail the required documents by the matriculation deadline.

The fees due prior to University entrance include some items paid only once at the time of matriculation, tuition for the first semester, and other items which are the first installment of fees due each semester or year.

*The exact amount of the fees for 2024 entry will be decided in September 2024. See details on the Tuitions and Fees page, on the Web Piloti website.


  • The fees due prior to University entrance are not refundable. However, if a student notifies Sophia University of his/her intention not to attend by the appointed deadline, these fees, with the exception of the Entrance Fee and a handling charge, may be refunded. For details, please refer to the “Entrance Procedures” booklet.

Transfer of Credits and Residency Time

Students who have studied at other universities before entering Sophia University may be eligible to transfer credits and residency time with an approval from the department/university. There are two categories for transferring credits and residency.

A. Transfer of Credits and Residency Time for Students Admitted as Transfer Students:
As a general rule, a transfer student must have completed at least two years of university/college work as a regular student at another institution before entering Sophia. A transfer student may transfer a two-year period of time in residence at his/her previous university/college. The number of credits to be transferred should not exceed half of the required number of credits for graduation. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

B. Transfer of Credits Earned before Entering as a First-year Student:
Students who have earned credits at another university before entering as a first-year student may transfer up to 30 credits. Students using this system may transfer credits, but not residency time. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

Early Graduation

The Faculty has an early graduation system in place for students who wish to enroll in a master’s program offered by the university as their first priority and thereafter enroll in a doctoral program of the university. Early graduation refers to graduation for students who have spent three years or more at the university (excluding periods of leave of absence from the university) and fulfilled the prescribed procedures, and will graduate upon completion of their 3rd year (six semesters) or half of their 4th year (seven semesters).For the details of qualifications, please refer to the bulletin(*Go to our Web Piloti website).

Visa Status and Housing

Visa Status
Students coming from abroad to study at Sophia University must have a college student status of residence or any other appropriate status of residence such as a diplomatic, official, or dependent status. A temporary visitor status is not acceptable. To qualify for a college student status of residence, a student is required to register for at least 4 regular courses (i.e., at least 10 hours of class time per week). Additional information concerning college student status of residence will be sent to each student after acceptance.

Sophia University has several off-campus dormitories and offers affiliated housing options. For more information, please refer to “Housing”(*Go to our Web Piloti website).

Request for Withdrawal

The refund policy will be notified to admitted students via the Entrance Procedures booklet.
Following the instructions in the booklet, fill out both forms (A&B) below and submit the files to the Admissions Office if you decide to withdraw.

A. Request for Refund of Matriculation Fee
B-1. Notification Sheet for Remittance (Domestic)
B-2. Notification Sheet for Remittance (Overseas)
*Fill out only the one which applies to the kind of remittance you used (Domestic or Overseas)

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