SPSF Bachelor’s Programs: Notice of Results, Entrance Procedures, Academic Information, Student Visa and Housing

Applicants can confirm their acceptance/rejection from “Admissions Decision” on MyPage from 10:00 a.m. (JST) on the results announcement date (see this page for application schedule).

Notes
– The server may experience delays if many users access the results simultaneously.
– The registered email address and password will be required to log into the MyPage.
– No physical materials will be sent to applicants from the Sophia Admissions Office.
– A letter of acceptance can be printed out from MyPage.
– Sophia University will not disclose the results of an application by telephone, fax or e-mail.
– Acceptance is valid only for the semester specified in the letter of acceptance.

For details, please refer to the Entrance Procedures booklet available on MyPage.

To secure admission, a newly admitted student must pay the fees prior to university entrance and submit the necessary forms to the Sophia Admissions Office by the deadlines (See application schedule here).

1. Click “Entrance Procedures” on “My Page” to download the booklet of “Entrance Procedures.”
Please read through all the information and follow the instructions in this booklet to secure admission.
2. Choose the program to start entering the required information and upload a face photo online.
3. Print out the designated documents (Student Record / Pledge).
4. Complete the payment of the fees and post mail the required documents by the matriculation deadline.

The fees due prior to university entrance include some items paid only once at the time of matriculation, and other items which are the first installment of fees due each semester. The exact amount of the fees will be decided in September of the year before enrollment year and notified to accepted students. For your reference, see the fees due prior to University entrance of the current academic year here.

The fees due prior to University entrance are not refundable. However, if a student notifies Sophia University of his/her intention not to attend by the appointed deadline, these fees, with the exception of the Entrance Fee and a handling charge, may be refunded. For details, please refer to the Entrance Procedures booklet.

Students who have studied at other universities before entering Sophia University may be eligible to transfer credits and residency time with an approval from the department/university. There are two categories for transferring credits and residency.

A. Transfer of Credits and Residency Time for Students Admitted as Transfer Students:

As a general rule, a transfer student must have completed at least two years of university/college work as a regular student at another institution before entering Sophia. A transfer student may transfer a two-year period of time in residence at their previous university/college. Acceptance as a third-year student does not necessarily mean that the student will automatically graduate in two years. The number of credits to be transferred should not exceed half of the required number of credits for graduation. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

B. Transfer of Credits Earned before Entering as First-year Students:

Students who have earned credits at another university before entering as a freshman may transfer up to 30 credits with an approval from the department/university. Students using this system may transfer credits, but not residency time. Application for transfer of credits should be made within three months of entering Sophia University. The syllabus of each subject must be attached with the application.

SPSF students of the following departments can apply for early graduation in six or seven semesters, provided certain requirements are met: Education, Sociology, Economics, Management, Global Studies.

Students coming from abroad to study at Sophia University must have a college student status of residence or any other appropriate status of residence such as a diplomatic, official, or dependent status. A temporary visitor status is not acceptable. To qualify for a college student status of residence, a student is required to register for at least 10 hours of class time (equals to 6 classes) per week. Additional information concerning college student status of residence will be sent to each student after acceptance.

Sophia University has several off-campus dormitories and offers affiliated housing options. For more information, please refer to Housing page.

The refund policy will be notified to admitted students via the Entrance Procedures booklet.
Following the instructions in the booklet, fill out both forms (A&B) below and submit the files to the Admissions Office if you decide to withdraw.
A. Request for Refund of Matriculation Fee
B-1. Notification Sheet for Remittance (Domestic)
B-2. Notification Sheet for Remittance (Overseas)
*Fill out only the notification sheet which applies to the kind of remittance you used (Domestic or Overseas).